Your spaces, hours, and prices

This article shows you the Spaces screen. A space is anything people book by the hour: a meeting room, a desk, a studio, an event space, or a service. Here you add spaces, say when they are open, and set what one hour costs.

In a hotel workspace

This screen is called Rooms. It works in a different way: prices are nightly and belong to rate plans. See Hotel workspaces: rooms, rates, and restrictions at the end of this article.

See your spaces

Open Spaces in the menu. The table lists every space with these columns:

Column	What it shows
Name	The name of the space. Press it to open the space.
Type	Meeting room, Desk, Studio, Event space, Service or appointment, or Other.
Most people	How many people fit in one booking.
Price per hour	The hourly price. It says “Not set” if you have not set one.
Booking lengths	The lengths people can pick, for example 1 h, 2 h.

📸 Screenshot to add: the Spaces screen with the table of spaces

Add a space

1. On the Spaces screen, press New space.
2. Type a Name, for example “Meeting room A”.
3. Choose the Type.
4. Type Most people in one booking. A space takes one booking at a time. For ten desks, add ten spaces.
5. Check the Time zone. It starts with your business time zone.
6. Type the Price per hour. Use your business currency. The price must be more than zero.
7. Under Booking lengths people can pick, choose at least one length.
8. Optional: type a Buffer before each booking or Buffer after each booking, in minutes. A buffer keeps time free around a booking, for example to clean up.
9. Press Create space.

📸 Screenshot to add: the New space form

How to know it worked: the dashboard opens your new space on the Opening hours tab. A green message says “Space created. Set when it can be booked. It is not bookable until it has opening hours.”

A new space cannot be booked yet

Set the opening hours next. Until a space has opening hours, nobody can book it.

Set opening hours

Opening hours tell the dashboard and your website when people can book a space.

1. Open the space. Press the Opening hours tab.
2. Under Weekly hours, tick the days the space is open. Type the opens time and the closes time, in the form 09:00. Use 24:00 for midnight.
3. To add a second period on the same day, for example a lunch break, press Add period. You can add up to four periods for each day.
4. To use the same hours on every day, press Copy to all days next to the day you set.
5. Press Save opening hours.

📸 Screenshot to add: the Opening hours tab with weekly hours

The times use the time zone shown above the form.

Use the business hours. A space can follow the business opening hours instead of its own hours. Tick Use the business hours for this space. Then the space is open whenever the business is open. Remove the tick to give the space its own hours. You set the business hours in Settings, in the Opening hours card.

Closed days and special hours

Use this for a public holiday or a day with different hours.

1. In Closed days and special hours, press Add a date.
2. Choose the Date.
3. In That day, choose Closed all day or Special hours. For special hours, type the times.
4. Optional: type a Note, for example “public holiday”.
5. Press Save opening hours.

To remove a date, press Remove next to it. A date here replaces the weekly hours for that day. The dashboard keeps only today and later dates.

A closed day for the whole business also closes every space, unless you add that date to the space with its own hours.

Changes go live immediately

There is no “publish” step. People see the new hours on your website right away. Check the times before you save.

Set the price and booking lengths

1. Open the space. Press the Pricing & durations tab.
2. Change the Price per hour.
3. Under Booking lengths people can pick, choose the lengths you offer.
4. Optional: under Fixed price per length (optional), type one flat price for a length, for example a half-day deal. If you leave a field empty, the price is the hourly price times the length.
5. Press Save pricing.

📸 Screenshot to add: the Pricing & durations tab

How to know it worked: a green message says “Pricing saved.” The Spaces table shows the new price.

Set the booking rules

The Rules tab controls how people book.

Field	What it means
Start times every (minutes)	How often a booking can start. 30 means 09:00, 09:30, 10:00. Use a multiple of 5.
Buffer before each booking (minutes)	Time kept free before a booking starts.
Buffer after each booking (minutes)	Time kept free after a booking ends.
Minimum notice (minutes)	How long before the start people must book. 60 means one hour.
Book up to (days ahead)	How far in the future people can book.

Press Save rules to keep your changes.

Note

When you create a space, notice time and how far ahead people can book start with safe default values. You can change them here.

Change the name, type, or size

Open the space and stay on the Details tab. Change the Name, Type, Most people in one booking, or Time zone. Press Save space.

Tip

Your business name, currency, and time zone are in Settings, in the Business profile card. The same card has Business type: Spaces by the hour for meeting rooms, desks, and studios, or Stays by the night for rooms and villas. It sets the words the dashboard uses and the type of each new space or room. Spaces and rooms you already have keep their type. If you cannot find a setting you expect, do not create anything by guessing. Ask your operator contact.

Hotel workspaces: rooms, rates, and restrictions

In a hotel, villa, or apartment workspace, Spaces is called Rooms. The table has these columns: Name, Type, Room type, Capacity, Currency, and Rate plans. Your operator contact adds your rooms. The screen has two buttons: Equipment rental setup and Bulk holiday rates.

Two words you will see:

• A room type is a kind of room you sell, like “Deluxe Double” or “Garden Villa.”
• A rate plan is a price offer for a room type, like a standard rate. Prices belong to rate plans.

Open a room to see two cards:

• Rate plans — the stay policy: whether the rate is refundable, the minimum and maximum stay, and closed to arrival or departure.
• Restrictions — rules for a date range, for each rate plan.

A restriction is a rule about when and how guests can book. There are five:

Restriction	Plain meaning
Min stay (nights)	Guests must stay at least this many nights.
Max stay (nights)	Guests cannot stay more than this many nights.
Closed to arrival	Guests cannot start their stay on this date. They can still stay through it.
Closed to departure	Guests cannot end their stay on this date.
Stop sell (blocked)	Blocks the date completely. Nobody can book it. Use this for maintenance, private use, or when you are full.

📸 Screenshot to add: a room’s Rate plans and Restrictions cards

Change nightly prices — bulk holiday rates

Set nightly prices with Bulk holiday rates. You can change one room or many rooms at once. One change covers one room type at a time. If you have more than one room type, repeat the steps for each.

1. On the Rooms screen, press Bulk holiday rates.
2. Choose the Room type and the Rate plan.
3. Choose the dates in From (inclusive) – To (exclusive). The first date is included. The last date is not included.
4. Under Rooms, tick All rooms of this room type, or untick it and choose specific rooms.
5. Under Nightly rate, keep Set the nightly rate for this range ticked and type the rate.
6. Optional: under Restrictions, tick Also change restrictions for this range and set min stay, max stay, or the three checkboxes.
7. Press Review change. The review lists which rooms, which dates, and what changes.
8. Press Apply to all listed rooms. To go back, press Back.

📸 Screenshot to add: the Bulk holiday rates form and its review step

No undo

This goes live immediately. Use the review step to check the room list and dates. There is no undo button, only a follow-up change.

How to know it worked: a green message says “Applied to” and the number of rooms, the room type, and the dates.

Next steps

• Home and Schedule — see your spaces and bookings by hour.
• Add the booking widget to your website — let people book on your own site.